The Australasian University Safety Association (AUSA) is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
We have adopted the Australian National Privacy Principles (NPPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The NPPs govern the way in which we collect, use, disclose, store, secure and dispose of and otherwise deal with your Personal Information.
1. Collection of personal information
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include, but are not limited to: Contact details (who you are and how we can reach you); Relevant demographic details (such as your age and gender); Employment details (including the business details of your employer and your position); Activities or areas of involvement with the AUSA; and Financial or payment related information.
AUSA collects personal information in its operational activities which include, but are not limited to: Membership application; Professional development for members; Annual Conference; Events promotion and attendance (at national and/or chapter level); and Feedback.
This Personal Information is obtained in many ways including, but not limied to: Membership Application Form (Electronic); Conference Registration Form; Electronic Surveys; Email correspondence; Via data transfer from/to our local chapters; via our website www.ausa.org.au; from cookies; and from third parties.
There may also be specific lawful, operational or technical requirements to collect your personal information from someone other than you (such as when we verify your employment details with your employer).
No personal information we collect is considered sensitive information under Australian privacy law.
2. Use of your personal information
We may primarily use personal information collected from you to provide you with information, updates and our services. We may also make you aware of new and additional products, services and opportunities available to you. We may use your personal information to improve our products and services and better understand your needs. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure.
We may contact you by a variety of measures including, but not limited to telephone, email, sms or mail.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
3. Disclosure of your personal information
Your Personal Information may be disclosed in a number of circumstances including: AUSA Executives and Leadership Group; Third parties where you consent to the use or disclosure; and where required or authorised by law, regulation, court order, subpoena, warrant, in the course of a legal proceeding or in response to a law enforcement agency request.
If there is a change of control in our business or a sale or transfer of business assets, we reserve the right to transfer to the extent permissible at law our user databases, together with any personal information and non-personal information contained in those databases. This information may be disclosed to a potential purchaser under an agreement to maintain confidentiality. We would seek to only disclose information in good faith and where required by any of the above circumstances.
4. Security of your personal information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
Data Breach Notification - A data breach is the unauthorised access to, disclosure or loss of personal information. Breach events are not confined to online or electronic systems. Any data breach will be notified to AUSA members.
If you engage with the AUSA in order to receive services associated with your membership, we cannot deal with you anonymously. There are, however, times when it appropriate for us to ensure your personal information is de-identified before we use it, such as when we receive survey data about our members from our survey provider(s). Survey data is de-identified before we are able to receive, view, use and/ or publish the results.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of 7 years.
5. Access to your personal information
You may request details of personal information that we hold about you and to update and/or correct it, subject to certain exceptions in accordance with the provisions of the Privacy Act 1988 (Cth). You can update, amend or change information we hold about you in the members portal on our website www.ausa.org.au. If you believe that any information beyond those specified in the membership application form we hold on you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us in writing to the Secretary. We reserve the right to refuse to provide you with information that we hold about you, in certain circumstances set out in the Privacy Act.
AUSA will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information. In order to protect your Personal Information we may require identification from you before releasing the requested information.
6. Complaints about privacy
If you have any complaints about our privacy practices, please feel free to send in details of your complaints to firstname.lastname@example.org. We treat complaints seriously and will respond to you within 15 days from the date your complaint is recived. You may then be asked to provide additional information in relation to the complaint via email.
In dealing with your complaint, AUSA will communicate timeframes to you based on the nature and complexity of your concern and will do our utmost to adhere to these.
If you are dissatisfied with our response to your privacy complaint, please contact the Office of the Australian Information Commissioner (OAIC) for further advice by telephone (1300 363 992) or by visiting their website (www.oaic.gov.au).
When you come to our website we may collect certain information such as browser type, operating system, website visited immediately before coming to our site, etc. This information is used in an aggregated manner to analyse how people use our site, such that we can improve our service.
Our site may from time to time have links to other websites not owned or controlled by us. These links are meant for your convenience only. Links to third party websites do not constitute sponsorship or endorsement or approval of these websites. Please be aware that we are not responsible for the privacy practices of other such websites. We encourage our users to be aware, when they leave our website, to read the privacy statements of each and every website that collects personal identifiable information.